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Legislative databases key to records archiving in the 21 century

March 28, 2013

Any government office looking for ways to enhance citizen engagement and open and transparent government efforts should consider creating a legislative database. By bringing meeting documents, minutes and related media together into a single resource, state, county and town councils can improve a citizen's ability to access and search government records, even historic ones.

As transparency and open government initiatives continue to grow in popularity, more communities are interested in looking at both the present and past. Understanding local legislative decisions throughout history can provide keener insight into current affairs and the way decisions are made today. However, searching through historical archives can be time consuming and even damaging to those records if they aren't properly stored. By integrating historic records with modern archiving solutions, a local government office can implement care in converting even ancient records to digital formats, significantly improving access to them for the community.

"We recently brought over data for government [ranging] back to 1901, and the citizens and elected officials loved it," IQM2 COO Doug Eden said. "It really makes for a powerful and community oriented governing process."

Investing in solutions like IQM2's legislative meeting management system allows governments to process and archive current meeting minutes and bring their historic archives into the modern age. With a little extra effort, local councils can take older records and turn them digital and archive them neatly with current affairs, providing their citizenry with complete, well-organized documents of past and present legislative matters.

IQM2 offers the latest in government-focused technology, and governments at any level can improve operations and reduce costs by investing in meeting management software that enhances both the availability of public records and control over them on the administrative end. Ultimately, it is the responsibility of governments to provide these benefits to their constituents. IQM2's solutions enhance operations, promote open government efforts and improve cost-saving initiatives. By embracing these solutions and promoting further expansions of digital government, local councils can show citizens that their needs are appreciated and their tax dollars are going toward uses that improve the community as a whole, not single areas of government that may or may not enhance living in the area.