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Paperless meetings address more than paper usage

April 2, 2013

When local councils and school boards invest in paperless meeting solutions, many focus on the ways that they reduce paper usage, address environmental concerns and improve budgets. However, actually going paperless is only 10 percent of the reason that firms invest in digital solutions. For many, these efforts also significantly reduce the amount of time and effort required to prepare documents and board meeting minutes before and after the meeting takes place.

Collecting agenda documents, organizing information and printing out meeting packets can take hours of work and thousands of sheets of paper a week. The introduction of meeting management software that allows board members to use tablets and smartphones to access this information allows local councils and boards to drastically reduce the time spent on these efforts, freeing up administrative staff for more critical matters.

Additionally, following a meeting, the same amount of time has to go into collecting minutes, archiving them and uploading them to public access portals. Paperless efforts eliminate these time consuming needs and enhance open and transparent government efforts at the same time.

By investing in IQM2's high-quality meeting management solutions, local governments and school boards can effectively eliminate the stress of document management and expedite transparency efforts, all while reducing cost.